Limited circumstances approved for picking up learning materials and devices

Following the 23 August announcement of the extension of Alert Level 4, please find below an update from the Ministry of Education

Unlike the last time the country was in Alert Level 4, the Secretary for Education does not have any powers to authorise exemptions.

There are limited reasons someone can access a worksite:

  • A person can go to their work premises to “enable workers to work, or continue to work, remotely or from their place of residence”. For example, if there is an issue with IT that is preventing staff and students from working and learning, an individual could go to the school site to restore systems
  • To undertake necessary maintenance for the purposes of minimum basic operations (for example, securing your building, removing rubbish that is deemed a health and safety concern, fixing a power fault). Note: this does not include general property maintenance (for example, mowing lawns, pool maintenance or general cleaning)
  • To care for animals.

You can contact MBIE directly on 0800 424 946 or at AL4businessservices@mbie.govt.nz for more information.

An exemption has also been approved for the sole purpose of preparing and arranging for delivery (or pick up in very limited circumstances) of hard pack materials and devices. See more about this in our bulletin on Friday (pasted below).

Anyone going to the school site for these specific purposes must follow all other public health requirements, including keeping physically distanced and wearing face coverings.

 

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Ministry of Education advice regarding access to schools during Lockdown Alert Level 4 (afternoon Friday 20 August)

In addition to staff being able to go onsite to prepare and arrange for delivery of hard pack materials and devices, an exemption has now been granted so that in limited circumstances, some parents, caregivers or students will be able to come onto a school or early learning site in order to collect materials or devices to support distance learning.

The conditions for this exemption are–

Parents, caregivers and students can access a school or early learning service site in order to collect education resources from their education provider, where:

  1. those resources are necessary to enable the student to participate in remote learning through their education provider; and
  2. it has not been feasible or possible for the education provider to deliver or arrange for the delivery of the education resources to the student. For example, where it is not practical or safe to arrange for delivery or the education provider has been unable to obtain an address for the student; and

This exemption is conditional on early learning services and schools acting in accordance with the following requirements:

  1. limited staff onsite at any one time (operating with the minimum staff possible)
  2. ensure staff working onsite are physically distanced (one metre), use personal protective equipment (PPE)* and practice good hand hygiene
  3. ensure high-touch surfaces are cleaned in between use by different staff (if they have staff rostered in the morning and then a second shift of staff in the afternoon)
  4. avoid large gatherings of whānau and caregivers through rostering and staggering when people can pick their resources up
  5. ensure physical distancing (two metres) and the use of face coverings by those attending to pick the resources up
  6. ensure good contact tracing systems are in place including checking in via the COVID Tracer App or an alternative means
  7. request anyone who is unwell to stay at home and seek advice from Healthline on getting tested.

 All the conditions from 1 to 9 must be met for you to distribute materials on the school or early learning service site.
 
Contactless delivery to homes is the preferred method for getting materials to the majority of your learners.
 
* A face covering and gloves (to be used when handling materials) is considered PPE.