Attendance Officer and Relief Coordinator

We are seeking an organised, proactive, and highly detail-oriented Attendance Officer and Relief Coordinator to join our Operations Team. This role is term-time only, it is a full-time position (37.5 hours per week).
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This pivotal role is responsible for the effective management of student attendance and the coordination of daily relief staffing across the school. You will play an important role in supporting student wellbeing and engagement through the accurate monitoring of attendance data while ensuring teaching and learning programmes continue seamlessly when staff are absent.

Working closely with whānau, students, teaching staff, Deans, Heads of Learning Areas (HOLAs), and school leadership, you will utilise FACTS and Schoolbox to maintain accurate records, manage communications, monitor attendance trends, and coordinate daily relief cover.

Key Responsibilities:
• Manage student attendance records, communications, and reporting through FACTS and Schoolbox.
• Follow up unexplained absences and liaise with students, whānau, Deans, and staff regarding attendance matters.
• Monitor attendance trends and escalate concerns where appropriate.
• Coordinate and allocate daily teacher relief, including arranging external relievers when required.
• Maintain accurate records relating to teacher absences, relief allocations, and staffing costs.

We’re Looking for Someone Who Is:
• Highly organised with exceptional attention to detail and accuracy.
• An effective communicator who can build positive relationships with staff, students, and whānau.
• Confident using digital systems and databases, preferably including FACTS and Schoolbox.
• Able to manage sensitive information with discretion and professionalism.
• Proactive, adaptable, and able to remain calm while managing competing priorities.

If you're excited to play a key role in supporting student wellbeing and ensuring the smooth day-to-day operation of our school, we'd love to hear from you.